How do you choose the right venue for a company outing with 50 colleagues?

For a company outing with 50 colleagues, you need a venue that offers ample space, has flexible facilities, and can accommodate a program that both impresses management and inspires the team. The right choice depends on capacity, accessibility, budget, and the atmosphere you want to create. Below, we answer the most frequently asked questions about organizing a group outing for 50 people.

How much space do you need for a group of 50 people?

For a group of 50 people, you’ll need an indoor space of at least 100 to 150 square meters for a standing reception or cocktail party, and 150 to 200 square meters for a seated arrangement with tables. For workshops or activities, plan for additional space outdoors or in a separate room.

In addition to the main venue, it’s a good idea to consider additional areas: a separate space for catering, an outdoor area for activities, and a reception area. At a beach venue, outdoor space plays a major role. The beach itself serves as a natural open space, which significantly reduces the pressure on the indoor venue. For a beach-based company outing, this combination of indoor and outdoor space is a major advantage: you always have plenty of room, regardless of the activity.

Also consider flexibility. A venue that can divide a large space into smaller groups is ideal for programs that alternate between plenary sessions and workshops.

What are the most important criteria when choosing a location?

The most important criteria for choosing a venue are capacity, facilities, catering, accessibility, atmosphere, and the range of activities available. For a group of 50 people, logistical simplicity is also a major factor: the less you have to coordinate yourself, the smoother the outing will go.

Add the following items to your checklist:

Capacity: Can the venue comfortably accommodate 50 people in various seating arrangements?
Facilities: Are audiovisual equipment, Wi-Fi, and meeting equipment available?
Catering: Does the venue have its own kitchen or work with outside vendors?
Activities: Are there any team-building options at or near the venue?
Accessibility: Is the location easily accessible by car and public transportation?
Coordination: Is there a designated contact person overseeing the event?
Atmosphere: Does the venue align with the company culture and the purpose of the outing?

A venue that offers everything under one roof—meetings, dining, and activities—saves you, as the organizer, a lot of time and reduces the risk of logistical issues. That’s exactly why a beach venue with its own kitchen and an events team is a great choice for a company outing for 50 people.

How far from the office can a company outing be held?

Ideally, a company outing venue should be no more than 45 to 60 minutes’ travel time from the office. Longer distances make it harder for people to attend, significantly extend the day, and can make it difficult for colleagues without a car to get there.

The rule of thumb is: the larger the group, the more travel time matters. With 50 people, you’re dealing with a wide range of home situations and transportation options. A venue that’s easily accessible by public transportation reduces the organizational burden and ensures that no one has to rely on a ride.

A beach location near a major city offers the best of both worlds: the atmosphere of a getaway while keeping travel time to a minimum. BLOW Beach House is situated right on the Zandmotor, south of Scheveningen, and is easily accessible from The Hague and Rotterdam. This makes it a practical choice for companies in the Randstad looking for a genuine experience without having to spend half a day traveling.

What is the average cost of a company outing for 50 people?

A company outing for 50 people costs on average between 50 and 150 euros per person, depending on the venue, the program, and the catering options. For a fully organized day that includes activities, lunch, and drinks, you’ll generally be at the higher end of that range; a half-day event with just catering is significantly cheaper.

The biggest cost drivers are:

Catering: lunch, drinks, and possibly dinner often account for the largest portion of the budget
Activities: guided programs such as kitesurfing or team games cost more than unsupervised activities
Venue rental: some venues charge by the half-day or full day, while others require a minimum spend
AV and equipment: projector, microphone, and screen are sometimes included, sometimes charged separately

Always ask for an all-inclusive price per person. This way, you can share the quote internally without any hidden costs popping up on the final bill. Transparent per-person packages also make it easier to get internal approval from finance or management. Want a quick estimate for your group? Feel free to contact us for a customized, no-obligation quote.

When should you book a venue for a group outing for 50 people?

For a group outing of 50 people, it’s best to book the venue at least 6 to 8 weeks in advance. Popular venues—especially those along the coast during the spring and summer of 2026—are often booked up well in advance. If you have a specific date in mind, book sooner.

Keep in mind the following times when demand for commercial spaces peaks:

May and June: summer outings and post-Q1 kick-offs
September and October: team-building activities after the summer break and end-of-season events
December: staff parties and end-of-year celebrations

If you’re planning an event during a busy period, booking three months in advance gives you a safe buffer. In addition to securing the venue, you’ll also need time to coordinate the program internally, send out invitations, and gather dietary requests or other special requirements. Booking early gives you that breathing room.

What makes a beach location suitable for a serious company outing?

A beach venue is ideal for a professional team-building event when it combines professional facilities with a unique setting. This means: reliable Wi-Fi, high-quality audiovisual equipment, on-site catering, and a dedicated coordinator—all complemented by the open space, fresh air, and unique experience that a standard meeting venue simply cannot offer.

The biggest concern with an on-site beach venue is whether it’s serious enough. Does it sound professional enough for a management retreat? That’s a valid question, but the decision ultimately comes down to the venue itself. A beach bar without meeting facilities won’t convince anyone. A full-fledged beach house with modern audiovisual equipment, its own kitchen, and an experienced events team certainly will.

What sets a beach venue apart from a traditional meeting venue:

The surroundings energize people. Fresh sea air and open spaces provide more energy and lead to better conversations than a closed-off conference room.
Activities are right at your doorstep. Kitesurfing, power kiting, or beach games are literally just around the corner—no transportation or extra planning required.
The atmosphere is relaxed but not unprofessional. Teams are able to step away from their daily workload more easily, which fosters collaboration and creativity.
It’s a location that people remember. A company outing at the beach is more likely to be remembered than a day at an anonymous conference center.

At BLOW Beach House on the Zandmotor, we combine meetings, team-building activities, and catering all in one location, with a dedicated coordinator serving as your personal point of contact. This way, as the organizer, you don’t have to handle everything yourself and can simply enjoy the day.

Frequently Asked Questions

How do I put together a program for a company outing for 50 people?

Start by defining the goal: is it primarily team building, relaxation, or a combination with a substantive program? Then divide the day into blocks of no more than 90 minutes and alternate active activities with breaks and meals. Make sure the schedule isn’t too packed—unplanned downtime is actually valuable for fostering informal connections among colleagues.

What if not everyone is able or willing to participate in the activities?

Always plan for alternatives for colleagues who are unable or unwilling to participate in certain activities, for example due to physical limitations or personal preference. A well-chosen venue naturally provides space for observing, relaxing, or taking on a different role. Make this clear in the invitation so that no one feels obligated and everyone feels welcome.

How do I accommodate dietary preferences for a group of 50 people?

Include a short questionnaire with the invitation that includes a section for dietary preferences and allergies. Provide this information to the venue or caterer at least two weeks before the event so they can make the necessary arrangements. Preferably, choose a venue with its own kitchen that is accustomed to hosting corporate groups—they know how to accommodate a variety of requests flexibly without compromising on quality.

What common mistakes should I avoid when planning a company outing?

The most common mistakes are: booking too late, which limits your choice of venues; planning an overly packed schedule with no breathing room; and underestimating how much coordination is involved. In addition, organizers sometimes forget to secure internal approval for the budget before reserving a venue—which can lead to last-minute cancellations. Work with a dedicated point of contact at the venue to avoid surprises on the day of the event.

Is a company outing at the beach also a good idea in the spring or fall?

Absolutely. For many companies, spring and fall are actually the most popular times for a team-building event, and a beach location is often more pleasant then than during the summer rush. The temperatures are mild enough for outdoor activities, the location is less crowded, and you have more flexibility in terms of available dates. Plus, a well-equipped beach house with indoor facilities always offers a cozy backup option in case the weather doesn’t cooperate.

How can I convince the management that a beach location is a viable option for a retreat?

Don’t present the venue as “a day at the beach,” but rather as a professional event venue that just happens to be located by the sea. Include a detailed description of the facilities in your proposal: audiovisual equipment, meeting capacity, catering, and the availability of a dedicated coordinator. If possible, include references or reviews from other business clients—this dispels any doubts about the venue’s professionalism and makes it much easier to gain internal support.

How do I arrange transportation for a group of 50 people to a beach location?

For large groups, traveling together by bus isn’t just logistically easier—it’s also a great opportunity for team building right from the start. Rent one or two coaches or small buses and agree on a central departure point, preferably at or near the office. Always provide public transportation directions for colleagues who prefer to travel on their own—a location that’s easily accessible by train and bus lowers the barrier to participation and prevents people from having to rely on a ride.

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