What is the average cost per person for a company outing at the beach?

A company outing at the beach costs between €50 and €150 per person on average, depending on what’s included. A simple day at the beach with lunch falls at the lower end of that range, while a fully catered package with activities, dinner, and drinks is at the higher end. The exact price depends on your group size, the season, and the choices you make regarding catering and the program.

In this article, we answer the most frequently asked questions about costs, budgeting, and smart choices for a corporate beach outing.

What determines the cost of a company outing at the beach?

The cost of a company outing at the beach is determined by four main factors: the location, the catering, the activity program, and the group size. Each of these elements has a direct impact on the cost per person. The more you include, the higher the price—but also the more memorable the experience.

The location determines the base price. A beach pavilion with professional facilities—such as audiovisual equipment, Wi-Fi, and a dedicated event coordinator—charges more than a simple beach bar. That makes sense: the infrastructure and service are commensurate.

Catering is often the biggest expense. A simple lunch is very different from a multi-course dinner. Venues with their own kitchen, such as BLOW Beach House, generally operate more efficiently than those that hire outside caterers, which can help keep the cost per person down.

Activities such as kitesurfing, power kiting, or beach games add to the cost, but they also significantly enhance the experience. Finally, the larger the group, the lower the price per person tends to be due to economies of scale.

What is the average cost per person for a beach venue?

For a corporate beach outing in the Netherlands, the average cost per person is roughly between €55 and €150. A day program that includes lunch and one or two activities typically costs around €75 to €100 per person. A fully organized program that includes dinner, drinks, and multiple activities can cost up to €120 or more.

For comparison: a basic package typically includes room charges or venue rental, lunch or dinner, and an activity. As soon as you add a welcome drink, multiple activities, an evening program, or special catering, the price per person increases incrementally.

For groups of 20 to 50 people, the per-person cost is often lower than for smaller groups, because fixed costs such as venue rental and coordination are spread across more people. Larger groups of 100 people or more can sometimes benefit from volume discounts or customized rates.

What is typically included in a business beach package?

A standard corporate beach package typically includes venue rental or room fees, catering in the form of lunch or dinner, an activity or team-building element, and basic amenities such as tables, chairs, and restrooms. Depending on the venue, audiovisual equipment and a coordinator may also be included.

What you can expect at most professional beach venues:

Use of the venue for a half-day or a full day
Custom catering, from coffee and lunch to drinks and dinner
One or more beach activities, such as beach games, power kiting, or kitesurfing lessons
Support from a dedicated event coordinator
Basic amenities such as Wi-Fi, a projector, and a sound system

Be sure to note what is not included. Parking fees, additional beverages, extended equipment rental, or evening activities are often billed separately. Always request an itemized quote so you can present a clear and complete overview internally.

How does the price of a beach venue differ from that of a standard meeting venue?

A beach venue is comparable in price to a high-quality standard meeting venue, but generally offers a more memorable experience for the same budget. While a business hotel or conference center charges for room rental, catering, and audiovisual equipment as separate items, a beach venue often combines these into an all-inclusive package that also includes activities.

A standard meeting venue charges an average of €30 to €60 per person for the room and basic catering alone. If you add a team-building activity through an outside vendor, the cost quickly rises to amounts comparable to or higher than a beach package.

The difference lies not only in the price, but also in the added value. A beach venue for corporate events offers an environment that energizes and inspires employees—something that’s hard to quantify but definitely contributes to the success of a retreat or team-building event. Plus, with an all-inclusive beach venue, you don’t have to coordinate with multiple vendors, which makes the organizational process much simpler.

When is the best time to book a company outing at the beach?

The most cost-effective time to book a company outing at the beach is outside of peak season, specifically in the early or late season: April, May, September, and October. During these months, venues are less crowded, dates are more readily available, and some venues are willing to be more flexible with pricing or their offerings.

Practical tips for booking on a budget:

Book early: Popular dates in June, July, and August fill up quickly. Booking early gives you more options and sometimes an early-bird discount.
Choose a weekday: Weekends are busier and more expensive. Tuesday, Wednesday, and Thursday are usually the most affordable options.
Choose the early or late season: The weather is often great in May and September, there are fewer crowds, and the atmosphere is calm and pleasant.
Ask about a package deal: Some venues offer discounts when you combine multiple elements, such as lunch, activities, and drinks.

For 2026, popular beach locations around Scheveningen and the Sand Motor are booked early in the year for summer team-building events. If you’d like a specific date during peak season, be sure to plan well in advance.

How do you create a realistic budget for a corporate beach outing?

To create a realistic budget for a company outing at the beach, start with a fixed amount per person and allocate it across the four main categories: venue, catering, activities, and transportation. Work from the outside in: start with what the company is willing to spend, and then choose a package that fits that budget.

A rough breakdown of a €100-per-person daily budget would look something like this:

Venue rental and facilities: €15 to €25 per person
Catering (lunch, drinks, or dinner): €30 to €45 per person
Activities and guidance: €20 to €30 per person
Transportation and other expenses: €10 to €15 per person

Be sure to include a small buffer of 10 to 15 percent to cover unforeseen costs or last-minute changes to the schedule. This amount also gives you some leeway internally in case management asks for an adjustment.

We always recommend that corporate event planners request an all-inclusive quote so that you can present a single, clear figure internally. Our corporate packages feature transparent per-person pricing, so the quote speaks for itself and can be easily forwarded internally for approval. Feel free to contact us for a customized, no-obligation quote.

Frequently Asked Questions

What is the minimum number of people required for a corporate beach outing?

Most beach venues require a minimum of 10 to 15 people for corporate bookings, though this varies by venue. For smaller groups, you may be charged a surcharge to cover fixed costs. For larger groups of 20 or more, the per-person cost is usually lower. Always check with the venue about the minimum group size and whether there are special packages available for smaller teams.

What are some common mistakes people make when booking a company outing at the beach?

A common mistake is booking too late, which means the desired dates are already booked up, especially during peak season. In addition, organizers often underestimate the importance of a detailed quote: without that clarity, additional costs for parking, extended use, or extra drinks can lead to unexpected surprises later on. Finally, some organizers forget to build in a buffer for last-minute changes in participant numbers or the program.

Can I organize a company outing at the beach in the fall or winter as well?

Yes, definitely. Many professional beach venues are open year-round and feature covered or heated areas that are comfortable even during the colder months. An autumn or winter outing to the beach even has a unique atmosphere and is often significantly more affordable than a summer booking. Activities such as power kiting or beach games are seasonal, but indoor team-building activities and culinary programs are available year-round.

Is a company outing to the beach tax-deductible?

Business outings are partially tax-deductible in the Netherlands, but the exact rules depend on the purpose of the outing and how it is booked. Costs for team-building activities, retreats, or staff parties generally fall under the Work-Related Expenses Scheme (WKR), which allows for a discretionary allowance of 1.7% on the first €400,000 of the taxable payroll. Always consult your accountant or tax advisor for advice tailored to your company’s specific situation.

How can I ensure that the program is suitable for all colleagues, including those who aren’t very athletic?

Choose a varied program with activities at different skill levels so that no one feels left out. Many beach locations offer a mix of active activities, such as kitesurfing or beach games, along with more relaxed elements, such as a culinary program or a creative workshop. When booking, mention that the group is diverse so the event coordinator can tailor the program accordingly. A good venue will actively work with you to ensure everyone is included.

How far in advance should I request a quote for a corporate beach outing?

For a trip during the high season (June through August), it’s a good idea to request a quote three to six months in advance, especially for larger groups. In the early or late season, four to six weeks’ notice is often sufficient, though booking earlier gives you more flexibility in terms of dates and the program. Keep in mind that internal approval processes take time, so request the quote as soon as the date and budget are roughly determined.

What is the difference between an all-inclusive package and a customized package, and which one is a better choice?

An all-inclusive package offers a fixed price per person with a predetermined itinerary, which is easy to communicate and approve internally. A customized package provides more flexibility in choosing activities, catering, and schedules, but requires more coordination and makes the quote more complex. For most corporate event planners, an all-inclusive package is the most practical option, as it is transparent and avoids unexpected additional costs. Opt for a custom package if you have a specific request that falls outside the scope of a standard package.

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